Office Administrator Part Time Jobs in Edmonton, AB, Canada @Vancouver Rowing Club

The Vancouver Rowing Club is the one of the city’s oldest amateur athletics clubs with our storied history dating back to 1886. Our members participate in Rowing, Rugby, Field Hockey and Yachting and enjoy the use of our marina and heritage clubhouse perched on Coal Harbour in Stanley Park.

The Part Time Office Administrator plays a key role in the organization, reporting to the Office Supervisor and General Manager. The successful candidate will be responsible for the front office operations on weekends (some evenings required), maintaining a high standard of service for all members and guests.

Duties & Responsibilities:

• Monitoring phones and email, answering initial inquiries and directing clients to appropriate staff as needed.
• Assisting club members, prospective members, clients and guests with all manner of inquiries.
• Managing paper and electronic documents and filing systems
• Maintaining reservation system for club facilities and guest moorage

• Maintaining club website and managing email marketing.
• Maintaining fob management system.

• Supervision and training of part-time evening or weekend administrative staff.
• Preparation of documents, reports & marketing material
• Sale and tracking of merchandise and otherer items; maintaining monthly inventory.
• Processing payments for club related transactions.
• Provides high level of customer service to members, clients and guests
• Maintaining good communication with all front desk administrative staff, ensuring all staff are well informed and updated with ongoing issues, information, policies & procedures.
• Maintaining a tidy and orderly work area, ensuring working files and forms are updated and stock replenished.

• Other duties as required.

Qualifications & Required Experience:

• Minimum 1-3 years administrative experience (private club or hospitality administration experience preferred).
• Knowledge of Office 365 and Jonas Club Management software preferred.
• Ability to communicate well and create good working relationships.
• Strong multi-tasker and problem solver.
• The ideal candidate will be flexible, well spoken, outgoing and enthusiastic.

• Weekends and occasional evenings required.

Job Types: Part-time, Permanent
Part-time hours: 12-20 per week

Salary: $18.00-$22.00 per hour

Benefits:

• Company events
• On-site gym
• On-site parking

Schedule:

• 8 hour shift
• Weekend availability

COVID-19 considerations:
The club maintains a Covid Safety Plan, actively following all public health guidelines to ensure the safety of staff, members and guests.

Experience:

• administrative: 1 year (required)

Language:

• English (required)

Expected start date: 2022-11-04